Select School Year

Schoolwide Attendance Plan

School Name

Panther Run ES (3571)

School Year

2018 - 2019



Data for 2017 - 2018 (Last year)



Chronic Absenteeism
(10% or More Days)

Excessive Absences
(21 Days or More)

Grade Level

Total Number






Purpose of Plan

  1. Describe where the school is currently, using quantitative data. Include other data if needed, cite the source of the data, (e.g. Data Warehouse)

  2. Describe where the school wants to be (use precise data points), be specific and simply state what you plan to do, using the SMART guidelines in writing your goal statement.


Strategies To Be Implemented

Describe each strategy and include benchmarks/data points per quarter.

2: Goals for the Attendance Plan

Goals for the Attendance Plan

  1. A school's response for this section should be in SMART format for improving attendance for each category reported in the data tables.
    • Specific
    • Measurable
    • Attainable
    • Realistic/Rewarding
    • Timely
  2. Address early grades at your school level (K & 1, 6th Grade, 9th Grade). Analyze school-wide data to determine needs at grade levels and times of year when challenges occur more often.

School attendance data are provided reporting percent of students with satisfactory attendance, at-risk attendance, chronic absenteeism, and severe chronic absenteeism. The two-year trend allows for comparison of attendance over time and an indication of how strategies implemented to improve attendance are working.

Attendance CategoryPercent of days missedLevels of strategies and Interventions
Satisfactory Attendance0 - 4.99Tier 1
At-Risk Attendance5.0 - 9.99Tier 1 and 2
Chronic Absenteeism10.0 - 19.99Tier 1, 2, and 3
Severe Chronic Absenteeism20.0% or higherTier 1, 2, and 3

An Attendance Plan was developed to increase Satisfactory Attendance while decreasing At-Risk, Chronic and Severe Chronic Absenteeism.  The plan provides targeted interventions that will improve student attendance.  The plan will also assist the school in utilizing existing data about student attendance to not only improve student attendance but provide documentation that can define the efforts for the school year.

Goal 1:  In 2017-18, the grade level with the most students with chronic absence was 4th grade with 20 total students (15 chronic absence and 5 severe chronic absence).  In 4th grade, our goal is to reduce the number of students with chronic absenteeism by 5 students (about 4%) for the 2018-19 school year.

Goal 2:  Overall chronic absence in 2017-18 was 8.6%, 53 students.  Our goal is to reduce overall chronic absence by 1% (about 2 students).

Goal 3:  In 2017-18, 3rd grade had the highest level of students with satisfactory attendance with 68.27% or 71 students attending 95% or more school days.  The goal for satisfactory attendance is to increase the percentage of students attending 95% or more in every grade level by the end of the 2018-19 school year.  




2: Tier 1 Strategies for Attendance

Tier 1 Strategies for Attendance

Tier 1 Strategies for Attendance - Address all five core ingredients. Tier 1 is aimed at 100% of students, parents, school staff, and community stakeholders. This is where you cast a wide net. Strategies are general to reach the largest audiences and include all employees and stakeholders.

Tiered plans will include strategies and interventions for the 5 core ingredients.

  • Monitor Data
  • Engage Students and Families
  • Recognize Good and Improved Attendance
  • Provide Personalized Outreach
  • Remove Barriers

Tier 1 Strategies:  Universal strategies that are available to every student in the school. 
Tier 1 Student Needs:  Students whose good attendance could be maintained and cultivated as long as the universal, prevention oriented supports are in place.

A:  Monitor Data

  • Administration will ensure that all teachers have completed the Brainshark training for taking classroom attendance at the elementary level (K-5).  Administration will maintain a record of teachers that have completed the training.
  • Monitoring attendance-taking procedures will take place weekly by the Attendance Clerk and as request by administration.
  • Twice each quarter, School Counselor will monitor BASIS and data warehouse to set goals for students.
  • At the beginning of each month, administration will request from the IMT to provide a report for current year attendance categories to monitor improvement and steer the direction of attendance initiatives.
B.  Engage Students and Families
  • Teachers will be encouraged to reach out to parents by phone or email to remind parents about the importance of attendance in the early grades.
  • Administration will provide monthly updates via Parentlink and PTA meetings regarding Average Daily Attendance and the Chronic Absenteeism categories celebrating the students that are attending 95% or more.
  • Front office staff will be each month to discuss customer service responsibilities and adapt procedures for ensuring a welcoming environment when visitors enter the front office (students, parents, guests, District staff).
  • School Twitter account will follow and re-tweet relevant messages about attendance for our stakeholders.  Messages on the school website will be positive and supportive.
C.  Recognize Good and Improved Attendance
  • Administration will ensure that students have opportunities to participate in District-wide Attendance recognition events (certificates, Miami Heat games, Florida Panthers, Miami Marlins, etc.)
  • Attendance recognition will occur throughout the school year.
D.  Provide Personalized Outreach
  • Attendance will be included on all student report cards.
  • Integrade information about chronic absence into parent programs and communication throughout the school year.
E.  Remove Barriers
  • School provides free breakfast for all students every school day.
  • A bike rack enclosed in a lock gate is available for students that arrive by bicycle.  The rack is locked after school begins and is unlocked and minitored by staff after school.
  • The Community Liaison from Family & Community Engagement will host parent nights throughout the year to inform parents about services, programs, and District policies.




2: Tier 2 Strategies and Interventions to Improve Attendance

Tier 2 Strategies and Interventions to Improve Attendance

Tier 2 Strategies and Interventions to Improve Attendance - Address all five core ingredients. Tier 2 identifies students using early warning indicators to make connections with students and families at the onset of the school year or emergence of patterns of non-attendance. Early warning indicators include prior year chronic absenteeism, 3 or more absences in the first 4 weeks of enrollment, more than 10% of school days absent in any time period from the beginning of enrollment.

- Tier 2 represents between 10-20% of students at all schools in Broward County. This is true at individual schools and across the District.

- Chronic Absenteeism: Absent for 10% or more school days. These absences include excused, unexcused, and suspensions as days of instruction missed.

Tiered plans will include strategies and interventions for the 5 core ingredients.

  • Monitor Data
  • Engage Students and Families
  • Recognize Good and Improved Attendance
  • Provide Personalized Outreach
  • Remove Barriers

Tier 2 Strategies:  Aimed at early intervention and designed to help students who need slightly more support to avoid chronic absence.
Tier 2 Student Needs:  Students who have a past history of moderate chronic absence (missing 10% or more of school) or face a risk factor which makes attendance more tenuous and need a higher level of more individualized support in addition to benefiting from the universal supports.

A:  Monitor Data

  • Each week, the leadership team will review the non-attendance report from Opti-Spool during leadership meetings.  Students will be identified, and teachers will be notified which of their students might be at-risk.  
  • Weekly, using BASIS, the leadership team will identify students that have enough absences to be considered chronically absent.
  • Teachers will monitor attendance using Pinnacle and BASIS and consult with support staff for help in redirecting absenteeism behavior.
  • School counselor will monitor attendance with the leadership team to help identify students that may have a need for more wrap-around services.
B.  Engage Students & Families
  • School counselor will reach out by phone to speak with parents of chronically absent students to identify if any support is needed for the family.
  • If needed, parents and student will work with the School Counselor or School Social Worker to develop a personalized "Student Success Plan for Attendance" to make sure the child doesn't miss too many days and get back on track with good attendance.  There is a correlation between good attendance and good academic performance.
  • Staff will help identify any family needs and connect the family with services (food pantry, clothing assistance, literacy programs, transportation).
C:  Recognize Good and Improved Attendance
  • We will work with students and families to set attendance goals and time frames that ate attainable to help improve attendance for at-risk or chronically absent students.
  • Recognize these students routinely for good and improved attendance.  Positive reinforcement and trusting relationships with staff improve attendance.
D:  Provide Personalized Outreach
  • Teachers will make phone calls to parents of at-risk students to encourage better attendance.
  • Parent-Teacher Conferences with support staff will be scheduled to discuss absences and challenges to identify the barriers we may be able to assit with.
E.  Remove Barriers
  • Involve public agencies, community partners, and resources as needed to address barriers identified through parent conferences, communications with family, or other sources.
  • Involve the school nurse when necessary to follow-up on medically related absences and train staff to recognize signs of illness.
  • Connect families with the School Social Worker to provide insight as to the role of a School Social Worker, establish a relatioship and provide clinical support and services.



2: Tier 3 Interventions

Tier 3 Interventions

Tier 3 Interventions - Address all five core ingredients. Tier 3 is the highest level of intervention and support for students that are absent 20% or more school days during the year.

- At most schools, Tier 3 interventions are utilized for about 5% (or less) of the student population.

Tiered plans will include strategies and interventions for the 5 core ingredients.

  • Monitor Data
  • Engage Students and Families
  • Recognize Good and Improved Attendance
  • Provide Personalized Outreach
  • Remove Barriers

Tier 3 Strategies:  Intensive supports offered to the students facing the greatest challenges to getting to school.  Our assumption is that all levels of strategies involve some level of these core ingredients:  monitor data, engage students and families, recognize good and improved attendance, provide personalized outreach, remove barriers.
Tier 3 Student Needs:  Students with several levels of chronic absence (missing 20% or more of school in the past year or during the first month of school) and/or face a risk factor.

A:  Monitor Data

  • Identify students with a history of severe chronic absenteeism (missing more than 20% of a school year). 
  • Leadership Team will monitor the non-attendance report from OptiSpool data from BASIS to identify students that are missing too many school days.
  • Attendance data is discussed at Collaboratie Problem-Solving Team (CPST) and Response-to-Intervention (RtI).  Attendance data may help uncover biffer issues the student or family are experiencing.
B:  Engage Students & Families 
  • Refer students to appropriate service agencies (social services, human resources, counseling, housing, the HEART team for homeless education, or health services).
  • Share data with appropriate agencies and ensure that agencies are using chronic absence as an indicator for assisting families.
  • Utilize best practices from schools within the District that ahve been able to decrease chronic absences and increase satisfactory attendance.
  • The Broward Truancy Intervention Plan (BTIP) may initiate truancy letters to hold 5-day or 10-day meetings with the parents, principal or designee, District representative, and State Attorney's Office.
C:  Recognize Good and Improved Attendance
  • For the students at Tier 3, appropriate positive reinforcements will be included in their "Attendance Success Plan" to support continued improved attendance.  This plan will be developed with the parents, School Counselor, and School Social Worker.  Plans and goals will be shared with the child's teachers. 
  • Incentives may be utilized to help studens improve attendance.
D:  Provide Personalized Outreach
  • Ensure continued positive and regular contact with the family.
  • Check-in on "Attendance Success Plans" and communicate with parents at regular intervals.  
  • Consult with the School Social Worker as a resource for helping families with attendance problems.
  • When the student misses school, ensure the assigned personnel is following up on each absence.
E:  Remove Barriers
  • Implement agreed upon family intervention plan.  Monitor for progress.
  • Connect students with chronic physical and mental health issues to medical providers.
  • For cases of suspected abuse, neglect or endangerment, contact the appropriate agencies to report.