Broward County Public Schools
Information & Technology Guidelines

 Secuity Road Map (3)

NEW *  Bring Your Own Device -BYOD

NEW *  BYOD by Aerohive User Experience

BCPS Information Security Guidelines (Revised 2014)

Cab E-mail Guidelines

BCPS Social Media Use Guidelines

Pesonally Owned Devices Guidelines - For Employees

District Position on Student Owned Technology

List of District Software

BCPS Policy 5306

IT Technology Roles and Contacts

Schools and Departments must have their HRAP person enter into SAP their
Technology Roles and Contactsfor their site prior to IT giving permissions to
any of their site administrators. See documents below.

Corporate Function Instructions — (0034)

Technology Roles Matrix — This is a worksheet for the Principal or
Department Head to use to identify their primary person and the backup
for each of the Technology Roles at their location.

Technology Corporate Functions

  • 0022 Technology Liaison Contact (TLC) 
  • 0030 CAB Conference Controller
  • 0033 FileMaker Pro Admin (FMP)
  • 0036 Integrated Learning System Admin (ILS)
  • 0039 LANDesk Admin
  • 0042 Online Testing Coordinator
  • 0045 ParentLink Admin
  • 0048 Pinnacle Admin
  • 0051 Pinnacle Gradebook Manager
  • 0053 Server Admin
  • 0056 Web Designee


LANDesk is a District initiative and every computer is expected to have the current LANDesk agent installed.  This will ensure that computers receive critical updates. The Network Operations Center (NOC) reports that virus attacks are down 90% due to LANDesk updates. 


Don’t Leave Your Computer Unattended
Whenever you must step away from your computer, make sure you log out of applications such as CAB.

Windows Computers
All PC computers come with the ability the lock the screen with a User ID and Password. Just hit the “Control/Alt/Delete” buttons and a window will come up saying your screen is locked. Anyone trying to access your computer will have to enter the correct User ID and password.

Mac Computers
All Mac computers can set up their screen saver to prompt you for a password to “wake” the computer up. You can set this is the System Preferences/Security Pane. Check the box for “Require password to wake this computer from sleep or screen saver”.



                                                                                                                                                 Internet Safety
America Links Up: is a public awareness and education campaign sponsored by a broad-based coalition of non-profits, education groups, and corporations concerned with providing children with a safe and rewarding experience online.
National Conference of State Legislatures: Children and Internet laws relating to filtering, blocking and usage policies in schools and libraries.
FBI Parent's Guide to Internet Safety: Learn how to help keep your children safe on the Internet by reading the Federal Bureau Investigation's guide to internet safety for parents (provided in both English and Spanish version). Netzsmart:  NI&Tmartz is a FREE age-appropriate, interactive educational safety resource that can be adapted to fit various time constraints and needs. Sponsored by the National Center for Missing & Exploited Children® (NCMEC) and Boys & Girls Clubs of America (BGCA), site features multimedia Internet safety presentations tailored for specific audiences - parents and communities, tweens, teens, and younger children. Programs come in English/Spanish.
GetNetWise is a public service brought to you by Internet industry corporations and public interest organizations to help ensure that Internet users have safe, constructive, and educational or entertaining online experiences.
OnGuard Online: OnGuard Online provides practical tips from the federal government and the technology industry to help you be on guard against Internet fraud, secure your computer, and protect your personal information. Includes games, videos, and links to resources and related topic.
i-SAFE Inc. is the worldwide leader in Internet safety education. Founded in 1998 and endorsed by the U.S. Congress, i-SAFE is a non-profit foundation dedicated to protecting the online experiences of youth everywhere. i-SAFE incorporates classroom curriculum with dynamic community outreach to empower students, teachers, parents, law enforcement, and concerned adults to make the Internet a safer place. Please join us today in the fight to safeguard our children's online experience.
U.S. Department of Education | Internet Safety:  OnGuard Online provides practical tips from the federal government and the technology industry to help you be on guard against Internet fraud, secure your computer, and protect your personal information. Includes games, videos, and links to resources and related topic.
McAfee Security Advice Center U.S. Department of Education | Parents Guide to the Internet: Parents Guide to the Internet from the U.S. Department of Education Office of Technology.


In order to maintain security, please review the following information with all faculty and staff members:


  • It is a recommended industry standard that passwords consist of:
  • At least eight characters 
  • Alpha-numeric characters
  • Upper and lowercase characters
  • DO NOT use common information such as initials, birthdates,
    names of children or pets, part of SS# etc


  • DO NOT share passwords with others
  • DO NOT write passwords down and leave password information
    in an open/easily accessible location.

CHANGE passwords on a regular basis.


The Service Desk cannot support employees’ home computers. 
We can assist with SBBC computers using SBBC applications. 
However, we cannot  troubleshoot connecting to your Internet Service Provider.

If you are going to use your home computer for ESS/Open Enrollment it must meet the same technical specs as SBBC computers.

Please review the ESS web site for the technical specs here.

IT Roles / Contacts
        IT Websites Search The Web

ERP Forms  Standards Support Links               Terms            TLC       Training    Transcript
             Security         Cell Phones  Property Inventory          TAC  



Please review the documents below regarding IT's new process to identify the technology roles/contacts. The new process will require each school/department to enter their contacts into SAP. Technology Contacts must be updated in SAP every time there are staff changes throughout the school year.  IT will run SAP reports on a regular basis to update administrative access where necessary.  Individual forms will no longer be used to add/remove staff.

Technology Roles and Responsibilities Memo

Technology Roles and Responsibilities Worksheet

Corporate Function Instructions

Internet Security& Safety Support