The Authorization for Medication/Treatment Form must be
checked carefully for name of medication, dosage, time, healthcare
provider and parent signatures and expiration date. This should be
done before you begin administering the medication.
The school must maintain a Student Medication Log for each
student receiving medications. The log must state the name of the
medication and the amount and time to be administered. A new log
should be started at the beginning of each month. Each day of the
month, with the exception of Saturdays and Sundays are to be filled
in at the beginning of each month documenting the Student
Medication Log for the appropriate day with the appropriate code
from the legend on the top of the log, when a student is absent or
misses a medication dose for any other reason.
The Student Medication Log must be initialed by the
authorized person administering the medication. The Student
Medication Log must be signed and dated weekly by each person
The Student Medication Log and a copy of the Authorization
for Medication/Treatment Form are to be kept together in a
binder or folder. This medication binder must be at the location
where medication is being administered.
The Student Medication Log must be placed in the student’s
cumulative health folder after medication has been completed or at
the end of each year.
If a medication dose is omitted for any reason, notify the parent as
soon as possible. Document omission on Student Medication Log.
A narrative note can be written on the back of the Student
Medication Log. Send a note home with the student to remind the
parent that a dose was missed and what action was taken.
Do not use white out or correction tape on Student Medication Log.
If you make an error draw a single line through the error, initial
and date it and document correct information.
DOCUMENTS TO HAVE
Authorization for Medication/Treatment
Student Medication Log
Student Emergency Information Card
Posted Emergency Card listing:
Poison Control Number
Names of First Aid Providers
Names of CPR Providers
Report of Medication Error