Select School Year

Schoolwide Attendance Plan

School Name

Tedder ES (0571)

School Year

2018 - 2019

 


 

Data for 2017 - 2018 (Last year)

 

Population

Chronic Absenteeism
(10% or More Days)

Excessive Absences
(21 Days or More)

Grade Level

Total Number

Number

%

Number

%

 

Purpose of Plan

  1. Describe where the school is currently, using quantitative data. Include other data if needed, cite the source of the data, (e.g. Data Warehouse)

  2. Describe where the school wants to be (use precise data points), be specific and simply state what you plan to do, using the SMART guidelines in writing your goal statement.

 

Strategies To Be Implemented

Describe each strategy and include benchmarks/data points per quarter.

2: Goals for the Attendance Plan

Goals for the Attendance Plan

  1. A school's response for this section should be in SMART format for improving attendance for each category reported in the data tables.
    • Specific
    • Measurable
    • Attainable
    • Realistic/Rewarding
    • Timely
  2. Address early grades at your school level (K & 1, 6th Grade, 9th Grade). Analyze school-wide data to determine needs at grade levels and times of year when challenges occur more often.

School attendance data are provided reporting percent of students with satisfactory attendance, at-risk attendance, chronic absenteeism, and severe chronic absenteeism. The two-year trend allows for comparison of attendance over time and an indication of how strategies implemented to improve attendance are working.

Attendance CategoryPercent of days missedLevels of strategies and Interventions
Satisfactory Attendance0 - 4.99Tier 1
At-Risk Attendance5.0 - 9.99Tier 1 and 2
Chronic Absenteeism10.0 - 19.99Tier 1, 2, and 3
Severe Chronic Absenteeism20.0% or higherTier 1, 2, and 3

Goal 1: In 2017/18, the grade level with the most students with chronic absence was 4th gade with 23 total students (15 chronic absences and 8 severe chronic absences). In 4th grade, our goal is to reduce the number of students with chronic absenteeism by 6 students (5%) for the 2018/19 school year.

Goal 2: Overall chronic absence in 2017/18 was 17.97% (12.18% chronic, 5.79% severe chronic). Our goal is to reduce overall chronic absence by 20% (about 24 students).

 

 

2: Tier 1 Strategies for Attendance

Tier 1 Strategies for Attendance

Tier 1 Strategies for Attendance - Address all five core ingredients. Tier 1 is aimed at 100% of students, parents, school staff, and community stakeholders. This is where you cast a wide net. Strategies are general to reach the largest audiences and include all employees and stakeholders.

Tiered plans will include strategies and interventions for the 5 core ingredients.

  • Monitor Data
  • Engage Students and Families
  • Recognize Good and Improved Attendance
  • Provide Personalized Outreach
  • Remove Barriers

A. Monitor Data

  • The administrator will ensure that procedures and school policies for completing Attendance are clear (Faculty Meeting and Branshairk Completion). Sign-in sheets and certificates will be used as evidence. 
  • Attendance/IMT will monitor daily attendance completion by teachers and subs. 
  • School Counselor will use BASIS to set goals for improving school attendance and action plans will be completed to ensure that messages of being to school and on time are schoolwide. 
  • For monthly meetings, the IMT will print reports from Opti-Spool for the Attendance Committee to review and monitor the school's attendance as it relates to our overall attendance goal. 

B. Engage Students and Families
  •  School staff will be encouraged to reach out to parents by phone or email to remind parents about the importance of attendance in the early grades.
  •  Average Weekly Attendance will be posted in the front office for parents to view the school's weekly goal and data for the week. ding 95% or more.
  • Flyers will be used to educate parents about all of the attendance categories including excused absences, unexcused absences and early sign-outs.
  • The school's Twitter and Facebook Page will repost flyers that were sent home to ensure parents are educated on the attendance policies and procedures. 
  • The attendance clerk will monitor calls sent out to families regarding their child's absence. 
  • Banners are posted in the front of the school to encourage satisfactory attendance. 

C. Recognize Good and Improved Attendance
  • Quarterly celebrations will be used to celebrate students with satisfactory attendance and improved attendance. 

D. Provide Personalized Outreach
  •  Attendance Letters are sent in students report cards to share student's attendance data for the quarter.
  • Safety Patrol will serve as New Student Ambassadors to help acclimate students to their new school and make them feel apart of the school. 
  • Teachers use proactive interaction by standing at the classroom door to greet students as they enter the classroom. 

E. Remove Barriers
  • This school provides free breakfast for all students, every school day.
  • The school will have before and after school programs.
  • • Outside Agencies will be a part of school functions to share services to parents. 

 

 

2: Tier 2 Strategies and Interventions to Improve Attendance

Tier 2 Strategies and Interventions to Improve Attendance

Tier 2 Strategies and Interventions to Improve Attendance - Address all five core ingredients. Tier 2 identifies students using early warning indicators to make connections with students and families at the onset of the school year or emergence of patterns of non-attendance. Early warning indicators include prior year chronic absenteeism, 3 or more absences in the first 4 weeks of enrollment, more than 10% of school days absent in any time period from the beginning of enrollment.

- Tier 2 represents between 10-20% of students at all schools in Broward County. This is true at individual schools and across the District.

- Chronic Absenteeism: Absent for 10% or more school days. These absences include excused, unexcused, and suspensions as days of instruction missed.

Tiered plans will include strategies and interventions for the 5 core ingredients.

  • Monitor Data
  • Engage Students and Families
  • Recognize Good and Improved Attendance
  • Provide Personalized Outreach
  • Remove Barriers

A. Monitor Data

  • Attendance Committee will meet monthly to review reports from Opti Spool. Based on the report, students will be identified for intervention. Teachers will be notified on a monthly basis with a list of students possibly meeting criteria for chronic absence. 
  • Teachers will monitor attendance using Pinnacle and BASIS on a daily basis and consult the school social worker and or school counselor for assitance in improving student absences. 
B. Engage Students and Families
  • Tardy, unexcused letters are sent home explaining their child's current attendance data and attendance policies.
  • Flyers are sent home to ensure parents and guardians are aware of attendance policies.
  • Parent links are made to the parents of chronically absent students to ensure parents receive attendance letters.
  • Parent Links and Social Worker Referrals will be created to provide personalized outreach to parents on the attendance policy and current attendance data on their child. Phone calls will be made by staff members to help identify any family needs and link families with community resources. and services (clothing assistance, transportation).
  • Parents letters and parent links will be translated and sent in parents home language to ensure that the all parents understand the attendance policies.
C. Recognize Good and Improved Attendance
  • With school mentors, students and families create attendance goals and action plans to help improve attendance for at-risk or chronically absent students.
  • Quarterly incentives, including school wide celebrations, will be used to reward and recognize good and improved attendance. For example, students that meet their attendance goals or have 3 or less absences will be invited to participate in the AttenDANCE Celebration. 
D. Provide Personalized Outreach
  • All chronically absent students will be placed in the Inside/Out Club, which fosters relationships with school based employees to improve attendance. 
  • Parent Conferences with staff will be scheduled to discuss student data and solutions to barriers that prevent students from being to school everyday and on time. 
  • Students who are absent up to three days receive a call home from the homeroom teachers and/ or attendance committee members. In addition, a letter will be sent home to inform the parent about the student absences.
E. Remove Barriers
  • A list of public agencies, community partners, and resources will be compiled to meet the needs of families as discussed during parent meetings and phone calls. 
  • Link families to School Social Worker as a school based employee that can assist in providing families with services. a School Social Worker, establish a relationship, and provide clinical support and services.

 

 

2: Tier 3 Interventions

Tier 3 Interventions

Tier 3 Interventions - Address all five core ingredients. Tier 3 is the highest level of intervention and support for students that are absent 20% or more school days during the year.

- At most schools, Tier 3 interventions are utilized for about 5% (or less) of the student population.

Tiered plans will include strategies and interventions for the 5 core ingredients.

  • Monitor Data
  • Engage Students and Families
  • Recognize Good and Improved Attendance
  • Provide Personalized Outreach
  • Remove Barriers

Coordinate Services with ouside agencies


Attendance Committee will meet with Attendance Coordinator, Phillip Shaver, to discuss strategy and attendance plan.

 A. Monitor Data

  • Identify students with a history of missing more than 20% of school. 
  • Non- Attendance  Reports will be provided to members of the Leadership Team to review each team's school data and monitor all students that chronically absent.  
  • Attendance data will be used in the Collaborative Problem-Solving Team (CPST) and Response-to-Intervention (RtI) process to determine if there are any student or family issues that may prevent the satisfactory attendance. 

B. Engage Students and Families
  • Coordinate services and refer families to appropriate service agencies including HEART and counseling.
  • Implement best practices outlined by the District with regards to how to decrease chronic absences and increase satisfactory attendance.
  • Truancy letters to hold 5-day or 10-day meetings with the parents, principal (or designee), District representative, and State Attorney’s Office may be used to intervene in improving attendance. 
C. Recognize Good and Improved Attendance
  • For the students at Tier 3,  appropriate positive reinforcements will be used to celebrate improved attendance. All students will have an Attendance Calendar to document days in school and will meet with support personnel to monitor attendance. This plan will be developed with the parents and Attendance Committee (SchoolCounselor, School Social Worker, Administration, and IMT).  Plans and goals will also be shared with the child’s teachers.
D. Provide Personalized Outreach
  • Parents will responsible for signing student's Attendance Folder on a weekly basis and contacted regularly. 
  • School Personne/ Mentors will use the Check-in model with chronically absent students. When sttudents are absent student personnel will follow up on each absence.
  • Social Worker will provide interventions, as needed, to assist families with attendance issues. 
E. Remove Barriers
  • Create a plan with families to ensure a plan is in place for student success. Monitor for progress.
  • Connect students with appropriate services including , physical and mental health agencies.
  • Train all staff to be mandatory reporters to ensure that student's physical, mental, and emotional needs are being met.