Goals for the Attendance Plan

1. A school's response for this section should be in SMART format for improving attendance for each category reported in the data tables.
• Specific
• Measurable
• Attainable
• Realistic/Rewarding
• Timely
2. Address early grades at your school level (K & 1, 6th Grade, 9th Grade). Analyze school-wide data to determine needs at grade levels and times of year when challenges occur more often.

School attendance data are provided reporting percent of students with satisfactory attendance, at-risk attendance, chronic absenteeism, and severe chronic absenteeism. The two-year trend allows for comparison of attendance over time and an indication of how strategies implemented to improve attendance are working.

According to the two year trend, West Hollywood Elementary (WHE) reveals that there was a 7% decrease in the kindergarten and a 12.1 increase in first grade Satisfactory Attendance. Therefore by June 2019, WHE will increase the Satisfactory Attendance percentage of kindergarten and first grade students from 36.5% to 41.5%. The At-Risk Attendance two year trend denoted that there was an increase of 3.8% in the kindergarten and first grade. However, WHE met the intial goals to decrease the At-Risk Attendance goal of 31.69%. Subsequently, by June 2019, WHE will decrease the At-Risk Attendance percentage of kindergarten and first grade students from 26.8% to 21.8%. The two year trend data in Chronic Abenteeism in kindergarten and first grade decreased by 0.6%. By June 2019, WHE will decrease the Chronic Abenteeism percentage of kindergarten and first grade students from 17.8% to 12.8%. However Severe Chronic Abenteeism in kindergarten and first grade increased in the two year trend data by 4.1%. Therefore by June 2019, WHE will decrease the Severe Chronic Abenteeism percentage of kindergarten and first grade students from 8.7 % to 3.7%. 

Tier 1 Strategies for Attendance

Tier 1 Strategies for Attendance - Address all five core ingredients. Tier 1 is aimed at 100% of students, parents, school staff, and community stakeholders. This is where you cast a wide net. Strategies are general to reach the largest audiences and include all employees and stakeholders.

Tiered plans will include strategies and interventions for the 5 core ingredients.

• Monitor Data
• Engage Students and Families
• Recognize Good and Improved Attendance
• Provide Personalized Outreach
• Remove Barriers

West Hollywood Elementary will provide the following for Tier 1 Strategies for Attendance:

1. Attendance Line (754-323-7852) was included in the first day packet, website, and monthly newsletter.
2. Ms. Paula is utilized as the Attendance Manager. She will review attendance data and identify perfect attendance each quarter and provide a list to the Guidance Counselor. Teachers will review their attendance record and provide the guidance counselor with the names that improved their attendance each quarter. The Guidance Counselor will create the certificates and distribute to the teachers.
3. Quarterly certificates for perfect attendance will be awarded during grade level assemblies.
4. Remind the students quarterly on the morning announcements about the connection of student success and attendance and celebrate the students that improved their attendance on morning announcements each quarter.

To reduce the barriers, WHE will do the following:
1. Train all teachers to take attendance accurately. Encourage all to take attendance in a timely and accurate manner. (Teacher Attendance Codes: P, PN, AU, TU).
2. Encourage teachers to include attendance data in conferences and when teachers call home to communicate with parents.
3. Teachers will create a Social Work referral after 4 absences in the marking quarter.
4. Partner with Hispanic Unity to address attendance in their parent seminar.

Tier 2 Strategies and Interventions to Improve Attendance

Tier 2 Strategies and Interventions to Improve Attendance - Address all five core ingredients. Tier 2 identifies students using early warning indicators to make connections with students and families at the onset of the school year or emergence of patterns of non-attendance. Early warning indicators include prior year chronic absenteeism, 3 or more absences in the first 4 weeks of enrollment, more than 10% of school days absent in any time period from the beginning of enrollment.

- Tier 2 represents between 10-20% of students at all schools in Broward County. This is true at individual schools and across the District.

- Chronic Absenteeism: Absent for 10% or more school days. These absences include excused, unexcused, and suspensions as days of instruction missed.

Tiered plans will include strategies and interventions for the 5 core ingredients.

• Monitor Data
• Engage Students and Families
• Recognize Good and Improved Attendance
• Provide Personalized Outreach
• Remove Barriers

West Hollywood Elementary will provide the following Tier 2 Strategies and Interventions to Improve Attendance:

1. Support Staff, administration, and social worker will monitor attendance data weekly and look for qualitative data to assess underlying causes for continued absences.
2. Teachers will call home after two absences to intervene early and document conversation on a conference form.
3. Send notices home to students missing 4 or more days, and create a Social Work referral.
4. Conduct BTIP meetings and set attendance goals with the student and family. 
5. Provide the social worker the names of the parents that did not attend BTIP meeting for her to call the families to investigate further family needs (food, clothing academic programs) and provide information about support from the Student Services Department within Broward Schools.
6. Provide the names of families with chronic attendance to the Hispanic Unity parent seminars.
7. Involve the school nurse to follow-up on medical related absences.
8. Connect families with the school social worker and guidance counselor to aide with family needs.

Tier 3 Interventions

Tier 3 Interventions - Address all five core ingredients. Tier 3 is the highest level of intervention and support for students that are absent 20% or more school days during the year.

- At most schools, Tier 3 interventions are utilized for about 5% (or less) of the student population.

Tiered plans will include strategies and interventions for the 5 core ingredients.

• Monitor Data
• Engage Students and Families
• Recognize Good and Improved Attendance
• Provide Personalized Outreach
• Remove Barriers

West Hollywood Elementary will provide the following Tier 2 Strategies and Interventions to Tier 3 Interventions:

1. Support Staff, administration, and the social worker will review and monitor Tier 2 data and identify students that have a history of missing 20% or more of school and are at-risk due to other challenges.
2. The social worker and guidance counselor will speak to the family and student to determine if the student should have an agency involved (CINS/FINS or BTIP). They will refer students and families to appropriate agencies, ensure students are connected with positive supports (social worker, mentor, peers), follow through on commitments of support to the family, and provide positive and regular contact.
3, Administration (or a designee) and the school social worker will schedule meeting with parents of students who have excessive tardies, absences, and early sign-outs to review the attendance requirements and sign an attendance agreement as needed. Attendance agreements will be generated as needed. Students on reassignment may lose their eligibility to attend the school based on the pattern of non-attendance. 
4. Parents are required to provide doctor's notes for early sign-outs. They are required to complete the early sign-out log. Early sign-outs are tracked in the master database. This data is reviewed quarterly. Administration (or a designee) strongly discourage early sign-outs by meeting with the parent before the early sign-out is approved. 
5. The team may recommend legal action through the Broward Truancy Intervention Program.