1. ALL grant applications seeking funds, equipment, materials, or services from external grantor agencies MUST:

3. This applies to all grant applications and contracts initiated by individual schools, groups of schools or district departments and submitted to external funding agencies. District department heads and principals are not authorized to sign as the authorized official/chief executive officer on grant applications or contracts. The principal may sign if the application form(s) specifically request it.

4. Grant applications for internal school district funds (district grants), such as Teacher Directed Improvement Fund grants, do not require School Board approval or the Superintendent's signature since they do not create an obligation between the school system and an external funding agency.

5. For grant applications requesting funds from external funding agencies, an Agenda Request Form and executive summary must be prepared. For contracts with external agencies that will result in the receipt of funds, an Agenda Request Form must be prepared. The Grants Administration & Government Programs Department prepares the Agenda Requests Forms and executive summaries for school-based grant awards and applications, and can assist Departments in preparing their forms.

6. Required Signatures for Grant Application Forms: Grant application forms vary from one funding agency to another, however, signature lines on grant forms often require the signature of one of the following:

Superintendent
Agency Head
Authorized Official/Representative
Executive Director
Chief Executive Officer

In each of these cases, the Superintendent is the ONLY authorized official to sign. The Grants Administration & Government Programs Department obtains Superintendent's signature on behalf of schools and departments.