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Archive

Inactive Student Records

Records Retention archives student records of former students who previously attended
Broward County Public Schools. Our staff assists schools, departments, outside
agencies and former students by searching, retrieving and reproducing archived student
records.

The Records Retention office also receives student records from closed non-public schools in
accordance with Florida State Statute 1002.42(3)(b). For questions concerning a specific
closed non-public school, contact the Records Retention office at 754 321-3150.

Instructions:

Schools/Centers shall retain the educational records of students until a memo
requesting records be sent to Records Retention for archiving is received.
Each school will complete and submit an electronic shipping label (e-Label) for records sent.

The following is a copy of the latest approved memos.

Now collecting Student Records 2010-2011 MEMO

  • Elementary School- CUM jacket, PRCards, HRS680, FERPA Opt-Out form (latest), & FERPA log
  • Middle School CUM jacket, PRCards, HRS680, FERPA Opt-Out form (latest), & FERPA log
  • High School CUM jacket, PRCards, HRS680, FERPA Opt-Out form (latest), & FERPA log
  • Exceptional Centers CUM jacket, PRCards, HRS680, FERPA Opt-Out form (latest), & FERPA log
  • Adult/Technical Centers  CUM jacket, PRCards, HRS680, FERPA Opt-Out form (latest), & FERPA log

 DESTROY EVERYTHING EXCEPT:

MUST RETAIN FROM 2009-PRESENT

      #110 Abused/neglect/abandonment

      #2 accident records: student

      #120 clinic log

      #158 medical health care records: student

      #132 release of information: medical

 SEND TO US FOR ARCHIVAL

      2010-2011

      Cumulative folder jacket

      DH680 Immunization Form

      Access Log/ FERPA log (if any)

      Permanent Record Cards (if any) 

      FERPA Opt-Out form (latest) 

      Alphabetical list – Laura Mappe

      STORAGE BANKERS BOXES – letter size

 

Disposition Training Documents

Records Disposition Presentation

Privacy and FERPA Presentation

Guide to Student Records

Education Records Locations

 

Permanent Records– DOS has classified items on this list important enough to overall operations to grant them permanent status.

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