Schools RDR
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General Records Schedule GS1-SL
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Archive

Inactive Student Records

Records Retention archives student records of former students who previously attended
Broward County Public Schools. Our staff assists schools, departments, outside
agencies and former students by searching, retrieving and reproducing archived student
records.

The Records Retention office also receives student records from closed non-public schools in
accordance with Florida State Statute 1002.42(3)(b). For questions concerning a specific
closed non-public school, contact the Records Retention office at 754 321-3150.

Instructions:

Schools/Centers shall retain the educational records of students until a memo
requesting records be sent to Records Retention for archiving is received.
Each school will complete and submit an electronic shipping label (e-Label) for records sent.

The following is a copy of the latest approved memos.

PLEASE DO NOT SUBMIT ARCHIVAL RECORDS UNTIL YOUR SCHOOLS RDR HAS BEEN APPROVED.

Now collecting Student Records 2011-2012 MEMO

Elementary School- CUM jacket, HRS680, FERPA Opt-Out form (latest), FERPA log, & Student Education Records Statement of Contested Information

Middle School- CUM jacket, HRS680, FERPA Opt-Out form (latest), FERPA log, & Student Education Records Statement of Contested Information

High School- CUM jacket, PRCards, HRS680, FERPA Opt-Out form (latest), FERPA log, & Student Education Records Statement of Contested Information

Adult Center- CUM jacket, PRCards, HRS680, FERPA Opt-Out form (latest), FERPA log, Student Education Records Statement of Contested Information


Record changes for transgender students- Memo                                                                                      Request for Records Amendment Form

DESTROY EVERYTHING EXCEPT:

MUST RETAIN FROM 2010-PRESENT

      #110 Abused/neglect/abandonment

      #2 accident records: student

      #120 clinic log

      #158 medical health care records: student

      #132 release of information: medical

SEND TO US FOR ARCHIVAL

      2010-2011

      Cumulative folder jacket

      DH680 Immunization Form

      Access Log/ FERPA log (if any)

      Permanent Record Cards (if any) 

•     FERPA Opt-Out form (latest) 

•    Student Education Records Statement of Contested Information 

      Alphabetical list – Laura Mappe

      Storage Banker Boxes – Letter size

2018 Disposition Training Documents

Subpoena for Student Records Presentation

Privacy and FERPA Presentation

Confidential Records Disposition and Archives Presentation

RDR Instructions

RDR 260 Sample 1                                                                                                                               RDR 260 Sample 2                                                                                                                               RDR 260 Sample 3

2017 Disposition Training Documents

Records Disposition Presentation

Privacy and FERPA Presentation

Guide to Student Records

Education Records Locations

 

Permanent Records– DOS has classified items on this list important enough to overall operations to grant them permanent status.

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