School Reports Menu
This is the Reports menu that is replacing the TERMS printed reports
menus at each school. Schools will be able to run and print their
reports at their locations, on a local printer, through a web
What is the School Reports Menu?
Any district or school-base Personnel.
Who can have access?
Click here for
for School Reports Menu.
Where can I find instructions on
using this new menu?
Access to the System
Any district or school-based administrators and teachers can sign-up and have access to Brio and the web applications "Virtual Counselor" and "Web Queries". Parents and students can only have access to "Virtual Counselor". Principals have the userid/password to access the web application "DWH Reports" and can share that access with their appropriate staff members.
Who can have access?
No. The security access Userid and password is unique and is the only way you can
access the Student Achievement Data Warehouse.
I already have an AS400 system password. Cant I use this to
access the Data
There is an ONLINE User Information Form that you fill out interactively. There is also a PRINTABLE User Information Form
that you can fax to 754-321-0905 or pony to 'Theresa Lewis' at ETS. Once a completed form is received, your password and Userid will be assigned and e-mailed to you. These will be given to you ONLY after you attend a BRIO class instructed at Wingate Oaks. The password
and Userid are necessary to access the system through the Brioquery software & Virtual Counselor and Web Queries through the intranet. To get a Userid and password for ONLY Virtual Counselor & Web Queries, you just fill out the Request Web Id Form interactively.
How do I get a Password and Userid?
When you transfer to a new school or location you must get a new Userid
as your old one will be deleted. A new Userid would allow you access to all
current students at your
new school. Your new principal/director's approval is needed for you to keep a district
Userid. The system deletes Userids on a scheduled basis
after a location transfer takes place so please send an email to 'DWH Mail' or
send us a fax at 754-321-0905 as soon as possible regarding your change.
Please include in your message your name, Userid, and password.
Also include your new location number, your new assigned Teacher/Administrator number, and
a new password.
I have changed locations so how do I get a new Userid and Password?
For Brio, Virtual Counselor, and Web Queries userids go to Virtual Counselor and click on your login type. Just click the link that says you can change your password.
The system will prompt you to change your password every 60 days.
How do I get my Password reset or changed?
What does my signon allow me to access?
The type of signon you are assigned to access Brio
determines the level of information available to you. This is the method the
Data Warehouse utilizes to maintain security.
If you are at a school, you may have a district signon with a written request from the
principal at your school. This is to maintain security. If you have a district
signon and want information only on your school's current students, you must select the
Current School Number field to limit the selection before you process the query.
I am school based, but would like a district signon. How do I get one?
Parent and students can ONLY access Virtual Counselor from home. Employees of the school board may access the data only if they have the ability to dial directly into the school board computer system.
Can I access the data from home?
It is up to the principal to decide how many people at a particular site need access
to the information contained in the Data Warehouse. There is a licensing issue and system
overhead to consider so we ask that it be looked at like any other resource and allocated
on the basis of need.
How many Brio users can I have at my site?
Yes, if you are at a school. The Teacher/Admin. number is an integral part of the security system and you cannot get a userid without it.
If you dont have one your DPC can assign you one through TERMS on the C05 panel. District
personnel will be assigned a sequential number for their location.
I am not a teacher but the Userid Request forms requires a Teacher/Admin. number. Is it
really necessary, and if so how do I get one?
Hardware / Software
Installation and Download Back to Top
Brio Query for the PowerMac requires the following:
What are the system requirements?
24MB Ram (minimum)
50MB Free Disk Space
Assigned TCP/IP Address
Open Transport 1.1.1 or higher
Brio Query for the Windows 95 requires the following:
24MB Ram (minimum)
50MB Free Disk Space
Assigned TCP/IP Address
The program is not very large so why do I need 50MBs of free disk space?The extra hard disk space is needed to allow you to save your queries and results to
your local hard drive so you can analyze and manipulate the data off line. You could
install the software with much less free space but you would not be able to use this
feature to full advantage.
I have installed the software and when I try to load Brio Query I get a Mac Type 11
System Error and have to reboot. Whats going wrong?The Type 11 error is usually the result of (a) incorrect OS version or (b) incorrect
version of Open Transport. The software requires OS 7.5.3 vs 2 or higher and Open
Transport 1.1.1 or higher. If upon examination you find that this is not the problem with
your install please contact the Data Warehouse Team (email DWH) and we will look into the
problem youre experiencing.
Information on the Data
Back to Top
The majority of the data is updated nightly. Data that changes infrequently is updated weekly on Friday nights (grade point averages & test skills mastered).
How current is the data?
When are marking period grades loaded because when I look on the TERMS A12 panel the student's current grades are listed there?
The Marking Pd Grade table is not updated until 2 WEEKS AFTER report cards are physically handed out to the students.
This is because all schools must give their final approval on the accuracy of the data. The 2004 schedule has November 14th, February 6th, April 20th, and June 25th being the dates that report cards are issued.
Im looking for. Sometimes though they appear unsorted. Can
I resort the table?
When I am working with the data tables they are sorted A-Z which makes it easy to find
Yes. All you have to do is double click on the tables Title Bar of the table.
Then choose Sort from the dialog box that appears, and click once.
Yes. You can export your results including charts and reports to other applications
such as Filemaker, Word, Excel, Claris, etc. Its a very simple process to export the data into the format .xls or .txt and is
covered briefly in our introductory training class.
Can I export data from the Data Warehouse to other programs?
If it is information that you would like to see on the Data Warehouse, fill in the Feedback Form on the website with your request. It will be
added to the list of new fields for future additions.
What do I do if I need some information that is not on the Data Warehouse?
You can save it to your hard drive to rerun any time you want to. If it is a query that
you think should be saved to the repository, fill in the Feedback
Form on the website and we will evaluate it for future inclusion.
What do I do if I want to save a query to use again?
Miscellaneous Back to Top
Im confused about the distinction between the term
Warehouse and Brio. Whats the difference?
The Data Warehouse is the repository or storehouse for all of the
data that has been collected. Brio is simply the software application that gives you
the ability to ask questions about or "query" the data warehouse.
In the past
the terms were used almost interchangeably because you couldnt have one without the
What extra work is required by my staff (Data Processor, etc.) to maintain the
None. The Data Warehouse server updates electronically from its data sources on a
regular basis and updates information at that time. The Data Warehouse system can only be
read. No individual can enter any data directly.
Some of the queries request a Student List. What is this, and how do I
This is a list of students that you have selected to run queries on over a period
of time, such as a class roll. By creating and keeping the list, it will save time
in processing the query to select students. Click here to get instructions
on how to create a student list.